Dear Prospective Candidate,
We are excited to announce that the Community Foundation is seeking passionate and dedicated individuals to join our team. As a registered charity, we are committed to enriching the quality of community life and making a positive impact on the lives of those we serve. We believe that our close-knit team is the heart of our success, and we are looking for team players who share our vision and values.
At the Community Foundation, we strive to create an environment where every team member can thrive and contribute to the success of others. We are looking for individuals who are not only skilled and experienced but also driven by a desire to make a meaningful difference in the community. Our mission is to foster a collaborative and supportive work environment where innovation, excellence, and accountability are at the forefront of everything we do.
We have expanded our shared services program assisting other Community Foundation’s which requires a second finance clerk to join our growing team. You will be joining three other people on the finance side of the Foundation.
If you are passionate about community service and are eager to be part of a dynamic and impactful organization, we encourage you to apply. Please send your resume and cover letter to [email protected]. Please ensure the title of the position is in the subject line. We look forward to learning more about you and how you can contribute to our mission. Deadline to apply is midnight, Friday, August 8, 2025.
The successful candidates shall be subject to a Criminal Record and complete Credit Check as a condition of employment. The Community Foundation is an equal opportunity employer, and we encourage applications from a diversity of backgrounds. We appreciate all expressions of interest. Only those invited for an interview will be contacted.
Thank you for considering a career with the Community Foundation. Together, we can achieve great things and make a lasting impact on our community.
Sincerely,
Adam Hicks, Director of Finance & Strategic Operationsc
We are in the business of Legacy Giving. At our core, we build, protect, and honor legacies forever. Through Legacy Giving, we can make a lasting impact on our community for generations to come.
Mission: The Community Foundation facilitates and guides philanthropy to enrich the quality of community life.
Organization Goals: The Foundation has high-level goals applicable for each and every position that help maintain the close-knit team environment at the Community Foundation while ensuring that all team members are working towards common objectives that align with the Foundation’s mission and vision.
- Team Player: Contribute to the success of others at the Community Foundation by fostering a collaborative and supportive work environment. This includes actively participating in team activities, sharing knowledge, and assisting colleagues in achieving their goals.
- Community Impact: Strive to make a positive impact on the community by aligning efforts with the Foundation's mission to enrich the quality of community life. This involves understanding community needs, building partnerships, and working towards the Foundation's strategic imperatives.
- Excellence in Service: Commit to providing outstanding service. This includes being responsive, professional, and dedicated to meeting the needs of donors, fund advisors, charity partners, stakeholders, and community members.
- Innovation and Improvement: Continuously seek ways to improve processes, services, and community engagement. This involves being open to new ideas, embracing change, and contributing to the Foundation's strategic goals of increasing brand awareness and expanding presence beyond Regina.
- Accountability and Stewardship: Ensure accountable and prudent management of resources. This includes being transparent, responsible, and ethical in all actions, and contributing to the Foundation's financial goals of achieving a balanced budget and increasing discretionary and legacy funds.
- Professional Development: Commit to personal and professional growth by seeking opportunities for learning and development. This includes staying informed about industry trends, participating in training, and contributing to a culture of continuous improvement.
At the Community Foundation, you will be a part of a passionate team dedicated to making a lasting impact on our community, where your contributions are valued, and your growth is nurtured.
FINANCE CLERK
Position Summary:
The Finance Clerk is responsible for supporting the administrative responsibilities of the Foundation finance department. This role ensures that the organization’s financial records are accurately entered, filed, and reported. Additionally, the Finance Clerk provides support to other Foundations with Shared Services Contracts.
Strategic Alignment of the Position:
The Finance Clerk plays a crucial role in maintaining the financial integrity of the Foundation by ensuring accurate and timely processing of financial transactions. By supporting the administrative functions of the Finance department and assisting with Shared Services Contracts, this position
aligns with the Foundation’s strategic goals of financial accuracy, compliance, and operational efficiency.
Key Responsibilities:
- Financial Document Retention: Oversee the retention of financial documents to ensure compliance and easy retrieval.
- Mail Management: Receive, scan, and distribute mail accordingly.
- Transaction Entry: Enter financial transactions into the accounting module of the Community Relationship Management (CRM) database system, including recording vendor invoices, donations, and deposits.
- Bank Deposits: Prepare and complete bank deposits.
- Tax Receipts: Prepare, send, and file official charitable and other tax receipts.
- Gift Processing: Ensure accurate receipting, coding, and processing of gifts.
- Bank Information Collection: Collect bank information for grantees and update the CRM with the correct bank details.
- Bank Transactions: Record bank transactions accurately.
- Scholarship Tracking: Track scholarships and ensure SINs for T4A’s are recorded.
- Customer Relations: Respond to client inquiries, maintain good customer relations, and solve problems.
- Administrative Support: Collaborate with staff on administrative backup for initiatives that assist with community building of Foundation Funds, such as the Leader-Post Christmas Cheer Fund.
- General Duties: Perform all other general duties as requested, including backup for the Manager of Finance.
Qualifications:
- A certificate in an accounting-related post-secondary program or equivalent training.
- A minimum of 2 years’ office administration experience.
- Detail-oriented, self-starter with excellent organizational and time management skills.
- Positive customer service attitude, efficient time management skills, and clear problem-solving abilities.
- Experience and sound knowledge of office administration principles, including Microsoft Office Suite.
- Experience creating and using Microsoft Excel spreadsheets is an asset.
- Experience working with Community Relationship Management database systems is considered an asset.
- Experience with the charitable sector and familiarity with Canada Revenue Agency regulations and requirements is considered an asset.
- Ability to work in a team environment.
- Excellent verbal and written communication skills.
- Ability to be resourceful and proactive as issues arise.
Additional Duties:
- Accounts Payable: Manage the Foundation’s accounts payable.
- Donations Posting and Receipting: Post and receipt donations accurately.
- Monthly Posting: Assist with monthly posting of transactions for Shared Services, including vouchers for payables and financial reporting.
Salary Range:
- Level 7: Salary from $50,000 to $65,000 per year.
This Position Reports to:
- Manager of Finance, including all performance and time-off requests.
- Manager of Finance reports to Director of Finance & Strategic Operations.
- Director of Finance & Strategic Operations reports to the Executive Director.
Job Description Last Updated: July 2025
Benefits
By joining the Community Foundation, you will not only be part of a passionate team dedicated to making a lasting impact on our community, but you will also enjoy a comprehensive benefits package designed to support your well-being and professional growth.
We support training and conferences for team members as outlined in our yearly plan. Our goals are to develop our team members and foster a culture of continuous improvement.
A few additional benefits of working for the Community Foundation (subject to change):
- Work Week:
- One of the great benefits of working at the Community Foundation is that our salaries are based on a 35-hour work week, rather than the standard 40 hours. This means you get the same competitive salary while enjoying a better work-life balance with more personal time each week. This is a significant advantage that allows you to maintain a healthy balance between your professional and personal life.
- Typical workdays are from 8:30 am to 4:30 pm with a one-hour, unpaid lunch from 12:00 pm to 1:00 pm
- Vacation:
- 3 Weeks (15 business days) Vacation
- Additionally, employees typically receive an extra 5-6 days off during Christmas (reviewed annually). These days are in addition to the 3 weeks’ vacation.
- The Foundation observes twelve paid holidays, including New Year’s Day, Family Day, Good Friday, Victoria Day, Canada Day, Saskatchewan Day, Labour Day, Thanksgiving Day, Remembrance Day, Christmas Day, Boxing Day, and the National Day for Truth and Reconciliation (reviewed annually). This is two more than the Saskatchewan Statutory holidays.
- Flexible Work Arrangements (dependent on your role and time of year):
- Enjoy the flexibility of working from home 1-2 days a week after an initial transition period of 1-3 months in the office. This transition period, preferably 4-5 days a week for the first 2 months, allows you to get to know your colleagues and build strong connections through inperson interactions.
- Comprehensive Benefits Package:
- RRSP Matches: We offer a 6% matching pension plan to help you save for your future.
- Employee Health & Life Benefits: Access to a wide range of health and wellness benefits.
- Life Insurance: 2x annual wage life insurance, with additional coverage for your spouse ($10K) and children ($5K).
- Disability Coverage: Short-term and long-term disability plans to support you in times of need.
- Critical Illness Coverage: $25K coverage for critical illnesses.
- Drug Coverage: 80% coverage for prescription drugs.
- Practitioner Coverage: $500 per practitioner per year for services such as acupuncture, chiropractic, dietetics, massage therapy, naturopathy, osteopathy, physiotherapy, podiatry, and speech therapy.
- Mental Health Support: $2,000 combined each year for psychologists, psychotherapists, and social workers.
- Vision Care: One eye exam every 2 years and $200 for glasses or contacts every 2 years.
- Dental Coverage: 80% standard dental coverage and 50% major dental coverage.
- Hospital Coverage: 100% coverage for hospital stays.
- Additional Coverage: Includes medical equipment, private duty nursing, hearing aids, orthopedic shoes, orthotics, and emergency travel.
- Employee Family Assistance Program (EFAP).
- Health Care Spending Account: A $500 health care spending account to cover additional health-related expenses.
- Donation Matching Program
- The Foundation offers an annual matching donation program of up to $1,200 to any Legacy (Endowment) Fund held at the Foundation, encouraging community giving by employees and supporting the long-term sustainability of the Foundation and local charities. This matching program is made possible by an anonymous donor. Personal family Legacy Funds can begin with $100 and we have a payroll deduction program that many employees utilize.
- Work-Life Balance: Benefit from flexible hours and a hybrid work environment that allows you to balance your professional and personal life effectively. The Foundation respects and welcomes the diversity of employees' religious beliefs and practices, ensuring equal opportunities and dignity, and provides a process for requesting religious accommodations through the Executive Director.
- Sick time: The Foundation provides sick leave to protect permanent employees against income loss due to illness, non-work-related injury, surgery, medical appointments, or mental health days, with accrual of one day per month for full-time employees.
- Compassionate Leave: The Foundation provides up to five paid days of compassionate care leave per year for employees caring for a gravely ill family member, in addition to sick leave, with the option to apply for Employment Insurance (EI) benefits for extended leave.
- Bereavement Leave: The Foundation provides up to five paid days of bereavement leave for employees to grieve, attend a funeral, and make end-of-life arrangements for immediate family members, with additional unpaid travel time available if the funeral is outside Saskatchewan. Five days are available per year in addition to sick leave.
- Maternity, Adoption & Parental Leave: The Foundation provides maternity, adoption, and parental leave benefits in accordance with the Government of Canada’s Employment Insurance Benefits and the Saskatchewan Employment Act.
- Additional Perks:
- Enjoy a cell phone allowance: $50/month for use of your cell phone with an application that provides you a Foundation number.
- Home office allowance: $25/month for home office expenses.
- Parking benefits: The office of the Foundation is downtown, and all parking is covered for free as an additional benefit.
We have a wholesome and comprehensive human resource manual that ensures transparency and clarity for all staff members.
At the Community Foundation, we are committed to fostering a respectful and safe workplace for all employees. Our Anti-Workplace Violence Policy ensures that every team member is treated with dignity and respect, free from any form of violence, harassment, or discrimination. We believe in creating an inclusive environment where everyone feels valued and supported, and we take all necessary measures to prevent and address any incidents of workplace violence. Our goal is to maintain a positive and productive work atmosphere where all employees can thrive and contribute to our mission.